Challock Parish Council Annual Meeting minutes
Memorial Hall, Audrey Allen room
Thursday 28th May 2015, 7.30pm
Members of public present: 12
Trevor Smith (holiday), John Ramsden (personal)
Michael Fisher, Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk), Annabel Burden, Gavin Spiers, Max Thomas, Emma Fox
Elections May 2015
The Clerk thanked previous Councillors for their services and welcomed the new Councillors
There are seven seats available on Challock Parish Council. Only six applications were received by Ashford Borough Council for the election.
Election of Chair
Michael Fisher wished to stand as Chair. Michael Fisher was proposed by Max Thomas and seconded by Annabel Burden. There were no other proposals
Election of Vice Chair
Annabel Burden agreed to stand as Vice Chair. Annabel Burden was proposed by Michael Fisher and seconded by Max Thomas. There were no other proposals
Emma Fox had requested an application form to become a Parish Councillor prior to the elections but had not been able to get her form to Ashford Borough Council in time. No other candidates have contacted the Parish Council and so Councillors agreed to co-opt Emma to the remaining Parish Council seat.
Election of Representatives
Councillors discussed and agreed the representatives for the next year. Table of representatives;
Challock Primary School
Village Hall Committee
Parish Council Finance
Ceased for now but looking to restart
Diane Ashworth / Michael Fisher
William Oure Charity
KALC and Parish Forum
Cricket Club Liaison
The Groundsman has filled the potholes on all three Lees tracks
Groundsman cleared away rubbish left on the Lees by travelers
Groundsman has planted shrubs on verge between roundabout and Barn Shop
Envirocology has carried out work to the Lime trees on the Lees – notes from Envirocology regarding Lime trees attached
Kent Highways have removed the salt bag from the verge at St Cosmas Close
Groundsman has washed down and cleaned the bus shelters
Nothing to report
Nothing to report
RoSPA play area inspection booked for July
Groundsman cut hedge in play area
Shade canopy has been erected
Internal Audit Report received from Kevin Funnell. Noted
Email from Came and Company regarding renewal of Parish Council Insurance in the sum of £756.77. Noted
Email from RoSPA confirming play area audit will be carried out in July. Noted
Remittance note for Parish Precept received from Ashford Borough Council. Noted
Declaration of Acceptance of Office and Disclosable Pecuniary Interests forms received from Ashford Borough Council. Councillors to complete and return these to Clerk
Email from KALC regarding Councillor induction events. Councillors to advise Clerk if they wish to attend
Highways Drainage Cleansing Programme 2015/16 from Kent Highways. Noted
Letter from Kent Highways regarding cutting back vegetation. Noted
Letter from Beverley Morris & Co Solicitors regarding Deed of Easement for land adjoining Leesview House. Noted
Letter from Ashford Borough Council regarding Community Governance Review of Ashford Borough. Noted
Finance update for March and April 2015 given to Councillors
The first half of the Parish Precept and CFG has been received in the sum of £8460
Next half of Precept and CFG is due in October 2015
The current account balance on 24th May 2015 was £16,457.90
VAT claim in the sum of £1,257.59 submitted to HMRC
The finances are in very good shape. The NS&I account balance is £11,528.41
Application discussed at meeting
The Beeches, Buck Street, Challock
New access driveway to the Beeches. Councillors support this application
Land east of Fair View, Mill Lane, Challock
Erection of a 3 bedroom chalet bungalow along with car port and secure store. Councillors support this application
Audit for 2014-2015
Kevin Funnell, the Parish Council Auditor, carried out the Parish Council Audit on Friday 10th April 2015
Internal Audit Report for 2014-2015 given to Councillors by email
Kevin Funnell was very pleased with Parish Council procedures
Audit Commission form to be signed by Chairman and Clerk to send to Littlejohn LLP Chartered Accountants for the external audit
Items for Information
The final recycling credit in the sum of £4375.18 has been received from Ashford Borough Council.
Goose Fair Storage container
The second Goose Fair storage container has now been delivered and is in place. The Groundsman will paint both of the containers dark green.
Clerk informed the developer that the Parish Council accept the Leesview easement valuation of £3,500 and sent an invoice together with a draft Deed of Easement for Land Registry.
Annual Parish Meeting
The Annual Parish Meeting is an opportunity for the Parish Council and organisations within the village to report on their activities during the year. It is also an opportunity for residents to ask questions and provide feedback to all those groups.
The County Councillor and Ashford Borough Council Ward Councillor should also be invited.
Clerk to arrange and send invitations. Date in June to be agreed. Clerk to obtain available dates for village hall from Kathy Stevens and advise Councillors.
The meeting closed at 7.53pm
Mr Martin asked Councillors if they would reconsider their objection comments for his planning application for land south east of White Gates, Buck Street, Challock (15/00415/AS) because the Parish Council comment was originally an objection due to Kent Highways concerns. Kent Highways have now amended their comments and agreed for the hedge to be removed and replanted 3m back from the verge.
Councillors agreed that they would support this application if Kent Highways have now supported. Clerk to contact the Planning Department at Ashford Borough Council
Parish Council to remind anyone holding boot fairs on the Lees that they cannot charge Lees residents or their families / visitors access.
Alan Ovenden advised Councillors of his plans to hopefully install an aerial for superfast broadband. He confirmed that he has already spoken to Ashford Borough Council Planning Department who have suggested that they would support this. He has also spoken to Liz Harrison at Kent County Council who has advised that she should hopefully be able to confirm if Challock will be included or not in phase 2 of the superfast broadband.
Alan confirmed that he is happy to pay the set up of £13,000 to purchase and install the aerial. He confirmed that if he can get 30 subscribers then he should break even. The aerial should be approximately 20m high and stand in an area 6m x 6m with a fence around it. He wanted to ask the Parish Council if they would allow the aerial to be sited in the back corner of the cricket field behind the pavilion.
Alan also said that he will do a leaflet drop to everyone in the village to obtain feedback. Councillors agreed for a leaflet to be inserted into the Forester free of charge as this is a community broadband support. There was some concern expressed bout the height of the mast and further information was requested.
David covers Hothfield, Charing and now Challock. He asked that any Council related matters please be reported to him, i.e. fly tipping, speeding, street lighting etc.
A resident from Austin Mews advised that she had contacted Kent Police about speeding along the A252 Canterbury Road. Unfortunately this is a Kent Highways matter and the Parish Council cannot make them install CCTV as the resident has requested.
Michael Fisher confirmed that the Parish Council have been trying for a number of years and Charlie Simpkins recently paid for a Kent highways traffic survey on this road which concluded that the speed limit was correct for the area that the road is in and due to the statistics for accidents on this road, there is no further action needed.
Michael Fisher said that he will continue to lobby for a reduction in the speed limit as this is an accident waiting to happen
Kirstie confirmed that this is her last Parish Council meeting as she is retiring.
Since I started as Parish Clerk I have made a number of efficiency improvements and an Assistant Parish Clerk is no longer required. This will obviously provide a saving to the village and help future Precepts.
Diane Sandy will continue in the role as Parish Clerk.
Parish Council Meeting dates for 2015
Thursday 30th July
Thursday 24th September
Thursday 26th November
The next Parish Council meeting is on Thursday 30th July 2015